How to Use Different Signatures in Gmail

Most of us use only one mail account for various purposes. And we often need different signatures based on the mail context. Sadly, Gmail offers only single signature for all types of mails. However, we can use canned responses to create different signatures in Gmail .

different signatures in gmail

Canned responses are the email templates that we can use multiple times. We will use this idea to create multiple signatures as different canned responses that can be inserted anytime with ease.

Multiple Canned Responses for Different Signatures:

First, we need to enable Canned Response feature from Labs in Google Settings. Go to Gmail Settings > Labs > Enable Canned Responses > Save.

Now, compose a new mail enter the signature you want to have. From the bottom right options menu and chose Canned Responses. Click on ‘new canned response’ to save it. Give it a name so you can access it later. We can discard this new email but your signature will be saved as a canned response on the name that you gave. Repeat these steps – Create signature > Save as new canned response > discard the email.

That’s all! You have created multiple Gmail signatures.

Now whenever you want to use a different signature, just insert the saved canned response before drafting your mail.

Bonus: This technique also solves the three dot problem of Gmail hiding signatures from mail content.

Whenever you save a new canned response, it will save whatever you have written in the mail body. While saving a different signature, remember to remove previous signature or any other content in the mail.

Canned responses are not the most optimum way for handling different signatures. There is still lot of manual work involved and you cannot have rule based signatures i.e. one signature for replying, another one for forwarding and another when composing. But this is the most practical way without any extensions or third party softwares.

You can WiseStamp or AutoHotkey for automation and switching signatures in the fly. For AutoHotkey script, follow instructions here. WiseStamp is easy to use but are you ready to give access to your mailbox?

Related: Selectively Auto Reply in Gmail

Did you find this article useful -

Filed under Gmail Tricks. Posted by Abhishek and last updated on August 1, 2015.

Leave a Comment:

Your email address will not be published. Required fields are marked *

*

Thank you very much. Gmail should create an option for multiple signatures. Many of us have personal and business interests.

Get Google Updates

Every Sunday, we send out "Google This Week" newsletter which covers all the latest and important updates from Google. First, we curate information from authentic and verified sources and then write the newsletter in an easy to understand format with images and summary for each update. View Sample ›

Join 9000+ subscribers following their favorite company in a simpler and easier way. Join Now ›